5 Questions to Test If Your Procurement Policy Still Works

A strong procurement policy isn’t just a compliance document—it should be a clear, practical guide for anyone making a purchase decision.

But in many organizations, the policy is outdated, incomplete, or disconnected from actual workflows. Meanwhile, purchasing happens through a patchwork of emails, tribal knowledge, and exceptions.

Procurement Policy Assessment

5 Critical Questions to Test Policy Effectiveness

Assessment Question	What to Look For
1 Does it clearly guide someone making a $500, $50,000, or $150,000 purchase?	→ Thresholds should be defined, accessible, and tied to sourcing and approval steps.
2 Is your Delegation of Authority (DOA) fully embedded into the policy?	→ Policies should reflect your organization's actual approval structure—not require readers to look it up elsewhere.
3 Do your procedures—like competitive bidding, P-Card use, and contract execution—match what the policy says?	→ Misalignment creates confusion, non-compliance, and audit risk.
4 Is supplier onboarding addressed, or left to informal practices?	→ The policy should include minimum due diligence requirements, roles, and controls.
5 Could a new employee follow it without needing five other documents—or a translator?	→ Clarity, structure, and real-world usability matter more than legalese.

If you answered “no” to even one of these, your policy may not be providing the guidance—or the protection—your organization needs.

We help organizations assess the maturity of their procurement policies so they’re not just compliant, but truly operational.

Let’s talk.